How To Write an Email To an Internal Hiring Manager

Welcome to this informative article on how to effectively write an email to an internal hiring manager. In this article, we will guide you through the necessary steps and provide you with useful tips and templates to help you craft a professional and compelling email that will impress your potential employer.

Learn how to stand out from the crowd and increase your chances of landing that dream job.

If you’re wondering how to write an email to an internal hiring manager, the key is to be concise, clear, and professional.

What To Do Before Writing the Email

Before diving into writing your email, it’s important to take a few preparatory steps to ensure that your message is well-informed and tailored to the hiring manager’s needs:

  1. Research the company: Familiarize yourself with the company’s values, mission, and culture. This will help you align your email with their vision and showcase your fit within the organization.
  2. Identify the specific role: Understand the requirements and responsibilities of the position you are interested in. Highlight your relevant skills and experiences that make you a strong candidate.
  3. Review internal referral policies (if applicable): If you were referred by someone within the company, check if there are any specific guidelines or protocols to follow when contacting the hiring manager.

What to Include In the Email

When composing your email to an internal hiring manager, keep in mind the following key components:

Subject Line

Your subject line should be concise and attention-grabbing. Make sure to include the position you are applying for, your name, and any internal referral information if applicable.


Start your email with a professional salutation addressing the hiring manager by name, if possible. Use formal language and maintain a respectful tone throughout your message.


In the opening paragraph, briefly introduce yourself and state your intention. Mention any relevant connections or reasons for your interest in the position, such as internal knowledge of the company or previous interactions with the hiring manager.

Your Qualifications

In the body of the email, clearly and concisely highlight your qualifications and experiences that make you a suitable candidate for the position. Use bullet points or short paragraphs to make the information easily scannable.

Why You Are Interested

Express your genuine interest in the company and the specific role you are applying for. Demonstrate your enthusiasm and explain how your skills align with their needs and objectives.


Thank the hiring manager for their time and consideration. Politely express your availability for an interview or any further steps in the hiring process. Provide your contact information, including your phone number and professional email address.

Email Template – Email to Internal Hiring Manager

Here’s an example of an email template you can customize based on the guidelines mentioned above:

Subject: Application for [Position Title] – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently came across the open position for [Position Title] at [Company Name]. As an employee in the [Department/Team Name], I am excited to express my interest and apply for this role.

Having worked closely with various teams and projects during my [X years of experience] at [Company Name], I have developed strong skills in [relevant skills]. I am confident that my experience in [specific experiences/relevant achievements] makes me a valuable asset to the team.

What particularly attracts me to [Company Name] is its commitment to [specific value/mission]. I believe my passion for [related passion/skill] aligns perfectly with the company’s objectives, and I am eager to contribute to its continued success.

I would greatly appreciate the opportunity to discuss my qualifications in more detail. Please find my attached resume for your reference. Feel free to contact me at your convenience to schedule an interview or if you require any further information.

Thank you for considering my application. I look forward to the possibility of joining the [Company Name] team and contributing to its growth.


[Your Name]

[Phone Number]

[Professional Email Address]

Feel free to customize the template to match your own experiences and qualifications. Remember to proofread your email before sending it to ensure it is error-free and professional.


Writing an effective email to an internal hiring manager can significantly enhance your chances of getting noticed and landing the job. By following the steps outlined above and utilizing our customizable templates, you can create a compelling email that highlights your qualifications and demonstrates your enthusiasm for the position.

Remember to be concise, clear, and professional throughout your email. Good luck with your job application!