How To Write an Email for Your Last Working Day

Parting ways is a difficult decision, and altering your career path takes guts. No matter why you’re leaving a firm or organization, sending a thank-you email to co-workers and former employees will go a long way toward maintaining a positive working environment. In order to maintain goodwill among co-workers, you need to learn how to write an email for your last working day.

With that said, keeping in touch with your ex-colleagues is a good idea for the future. Both job seekers and workers can benefit from networking, which is a valuable tool. As a result, it is critical that you retain a working relationship with your former company even when you begin a new career.

Below is a template you can use to say farewell to your colleagues and maintain great relationships!

Farewell To Colleagues Email Template

Dear Colleagues,

I’m writing to let you know that I will be leaving [Company] as of [Date] to explore new opportunities. I want to say thank you for the wonderful opportunity to work with you all.

I am grateful for the time I have spent with you and the great work we have achieved together.

Please feel free to reach out to me at [contact details] if you’d like to stay in touch!

Thank you for all of your support and encouragement. I wish you all the best of luck.


[Your Name]

Farewell To Boss Email Template

Dear [Boss Name],

I wanted to thank you for the opportunity to work for you. I’ve enjoyed my time at [Company] and I am very fortunate to have learned skills from you that I will carry with me in the future. I particularly appreciate your guidance with [describe significant project or learning opportunity that you experienced].

It has been a pleasure getting to know you and the team and I am proud of the work we have done together. I am grateful for the opportunity I’ve had to work for you at [Company] and am excited for this next step in my career.

I look forward to staying in touch and continuing to learn from you.


[Your Name]

What is a last working day email?

It is a farewell letter given to your colleagues, boss, or employees to inform them of your departure from the firm or organization on your last working day. Any further information you’d like to offer, as well as your previous employment history, should be included in this email. After you’ve provided a formal notice or quit your position in the firm or organization, you write this email.

To whom can you send a last working day email?

Sending a final working day email can be tailored to the recipient’s needs. The necessary classification is as follows:

  • As a member of a team, you may send a group email notifying your coworkers of your departure.
  • Coworkers who weren’t on your team: You can also utilize a group email to communicate with these people.
  • Personal farewell emails to coworkers and superiors can make it easier to say goodbye professionally. However, if you feel that a personal farewell email is superfluous, you can also include your supervisor in the group email.
  • If you only have one employee, you can address your letter to that individual. However, if you were working with a group of people, you could utilize a group email.
  • Personal goodbye email to special colleagues: If you had a pleasant experience with a coworker, you might send a goodbye email to them on your last day at the workplace.

How to write a last working day email

Writing a heartfelt farewell email on your last day of work is an important aspect of professional etiquette and a sign of a strong work ethic. Keeping in touch with coworkers can be as simple as writing a letter. Sending a last email on the job will be easier if you follow these guidelines.

a. Keep it brief and normal

Your colleagues, supervisor, or employees would appreciate it if you speak clearly and concisely when speaking to them. It’s helpful if you write in such a way that everyone reading the email can understand how you feel. Most of the time, you just need a few paragraphs to express your gratitude for the positive working relationship you enjoyed while you were both employed there. Avoid bringing up personal matters in your work. Instead of focusing on the negative aspects of the individuals, use the chance to talk about the positive aspects they have on your life.

b. Check with your manager

As a precaution, check with your boss to see if your leaving has been announced. Preventing an awkward circumstance in front of your coworkers or employer is the main benefit of doing so.

c. Preparing the subject line

It can be a challenge to come up with a catchy subject line that conveys your thoughts in a clear and concise manner to your coworkers or employees. If your subject line is clear, you’ll be more likely to get a reply. However, the subject line of your email will be determined by whom you’re writing to.

d. Include your contact details

One of the most significant reasons for composing a final working day email is to present your coworkers with your contact information. This means that your personal email will no longer be accessible. In order to keep in touch with you, you must provide them with your contact information, such as your email or phone number.

e. Send your email a day or two before you leave

Working on your email when you’re distracted from your task is counterproductive. Wait until the last day of your work week before sending an email like this. Although it may be necessary to tell clients and vendors earlier if this is the case.

f. Personalize the body

When you’re writing a goodbye email to your coworkers, talk about the good times you had together. As a starting point, you can mention some of your coworkers’ names and reminisce about some of the fun times you’ve had with them. However, you should avoid expressing your feelings in your email and keep it businesslike.

g. Send a separate email to your boss

In the course of our daily work lives, we are all confronted with a variety of supervisors. Some of them could be more welcoming than others. You must, however, write to your supervisor or manager separately, regardless of your level of familiarity. Talk about how your supervisor had an effect on you professionally. Make the most of the opportunity to reminisce about the good times you had together.

h. Keep a balanced approach

No matter how you feel, always have a level head. Make sure you avoid using words that will harm your company’s reputation or remarks that will infuriate your coworkers. To avoid criticism or unfavorable thoughts, write your email in a humble manner.

Prior to sending any final goodbye or last day of work mail, be sure to double-check and spell-check your leave application to ensure it is absolutely excellent! Use a tool like Grammarly to make sure you are confident with your communication and leave with the right impression to maintain future relationships and references.

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