How to Write a Cold Email to Nonprofit Organizations for Grant Writing and Fundraising Support

Wondering how to write a cold email to nonprofit organizations for grant writing and fundraising support? Look no further. In this article, we’ll walk you through the steps to craft an effective email that captures the attention of nonprofit organizations and increases your chances of receiving grant writing and fundraising support.

What To Do Before Writing the Email

Before diving into writing the actual email, there are a few essential steps you should take:

  • Research your target nonprofit organizations thoroughly to understand their mission, values, and ongoing projects.
  • Identify the specific grant opportunities or fundraising initiatives you want to collaborate on.
  • Gather information about your own organization’s goals, achievements, and unique selling points.
  • Make sure you have the contact details of the relevant person or department within the nonprofit organization.

What to Include In the Email

When crafting your cold email, make sure to include the following sections:

Section 1: Introduction

The introduction should be concise and engaging. Clearly state who you are, your organization’s name, and briefly explain why you are reaching out to them.

Section 2: Establish Common Ground

Show that you have done your research by highlighting any shared values, interests, or previous collaborations with similar organizations. This helps to establish a connection and build trust.

Section 3: Explain Your Proposal

Clearly outline your proposal for grant writing or fundraising support. Describe the specific project or initiative you need assistance with and provide the necessary details, such as target audience, goals, and expected outcomes.

Section 4: Highlight Benefits

Emphasize the benefits of collaboration for both parties. Explain how the nonprofit organization can benefit from partnering with you, such as increased visibility, community impact, or access to additional resources.

Section 5: Call to Action

End your email with a clear call to action. Specify the desired next steps, whether it’s scheduling a meeting, submitting a proposal, or requesting further information.

Email Template

Subject: Collaboration Opportunity: Grant Writing/Fundraising Support Request

Dear [Nonprofit Organization Name],

I hope this email finds you well. My name is [Your Name], and I am reaching out on behalf of [Your Organization]. We have been closely following the incredible work your organization is doing in [specific focus area].

As an organization committed to [common cause or shared value], we believe that a collaboration between our organizations could make a significant impact. We would like to explore the possibility of partnering with you to seek grant writing or fundraising support for our [specific project/program].

This initiative aims to [briefly describe the project or program, its goals, and who it will benefit]. We firmly believe that with your expertise and resources, we can maximize our impact in this area.

Partnering with [Your Organization] can provide your nonprofit with [specific benefits such as increased visibility, access to new audiences, or shared expertise]. We are confident that together, we can achieve even greater outcomes in our respective missions.

Please let us know if you would be interested in discussing this opportunity further. We would be thrilled to schedule a call or meeting at your convenience. Alternatively, if you require any additional information, please do not hesitate to reach out.

Thank you for considering our proposal. We look forward to the possibility of collaborating with [Nonprofit Organization Name] and making a lasting impact on our community.

Warm regards,

[Your Name]
[Your Title / Organization]
[Contact Information]


Writing a cold email to nonprofit organizations for grant writing and fundraising support requires careful planning and persuasive communication. By following the steps outlined in this article, you can increase your chances of receiving positive responses and forging meaningful partnerships. Remember, personalization, clear value proposition, and a strong call to action are key elements to include in your email.

Tips for Writing an Effective Cold Email

  • Keep your email concise and to the point.
  • Customize each email to fit the specific organization you are contacting.
  • Show genuine interest in the nonprofit organization’s work.
  • Highlight the potential mutual benefits of collaboration.
  • Follow up politely if you don’t receive a response initially.