A revision request email is easiest to act on when it separates required changes from preferences. Reference the version, list each change with enough detail to find it, and explain the deadline or review step that depends on the revision.
Table of Contents
How to approach it
- Start with appreciation and identify the document or deliverable version.
- Group changes by section or priority. Say what should change and, where useful, include replacement wording or a clear example.
- Confirm the next review date and invite questions about anything that is ambiguous.
Useful wording examples
- Required: update the launch date in sections 2 and 4 to July 18.
- Suggested: shorten the opening paragraph so the customer benefit appears in the first two lines.
Copy-and-adapt template
Subject: Revisions requested — [document] v[version]
Hi [Name],
Thank you for the [document] draft. Please make the following revisions before [review date]: [required change 1]; [required change 2]; [suggested improvement]. The main approval blocker is [blocker]. Please ask if any comment is unclear.
Best,
[Your name]
What to avoid
Do not send a stream of unprioritized comments that forces the recipient to guess what is blocking approval.
Related email guides
For the broader framework, see Business Email Examples. You may also find How To Write An Email Asking Questions useful for the next step.