To request a revised quotation, identify the original quote, list the exact changes, and ask for a new version by a clear date. The supplier should be able to update the document without guessing what changed.
Table of Contents
How to approach it
- Reference the quote number and date so there is no ambiguity about the version.
- Separate requested changes into quantities, specifications, delivery, and commercial terms. Use bullets when more than one line item changes.
- Ask the supplier to confirm the revised total, lead time, validity period, and any effect on the original assumptions.
Useful wording examples
- Please revise quote Q-218 to show 40 units instead of 25 and delivery to our Newark location.
- Could you send the updated quote by Friday so we can complete approval?
Copy-and-adapt template
Subject: Revision requested — quote [number]
Hi [Supplier],
Could you revise quote [number] dated [date] to reflect [change 1], [change 2], and delivery to [location]? Please confirm the updated total, lead time, validity period, and shipping by [deadline].
Thank you,
[Your name]
What to avoid
Do not ask for ‘your best price’ without explaining whether quantity, timing, scope, or payment terms changed.
Related email guides
For the broader framework, see How To Write An Email To A Supplier. You may also find How To Write An Email For Purchase Order useful for the next step.