How to Write an Email to a Pet Sitter

Whether you’re seeking a pet sitter’s services or providing instructions to an existing one, it’s crucial to communicate effectively. This article will guide you on how to write an email to a pet sitter in both scenarios, ensuring your pet’s needs are clearly conveyed and understood.

To write an email to a pet sitter, provide a thorough introduction, detailed information about your pet, specific instructions or inquiries, emergency procedures, and logistical details.

What to Do Before Writing the Email to A Pet Sitter

Before drafting your email, it’s essential to:

  • Understand Your Pet’s Needs: Make a list of your pet’s routines, habits, and preferences.
  • Gather Essential Information: Prepare a list of important contacts (such as your vet), your pet’s feeding schedule, and any medication instructions.
  • Plan for Emergencies: Think about potential emergency situations and how you would like the pet sitter to handle them.

What to Include in The Email to A Pet Sitter

When writing the email, make sure you include the following sections:

  • Introduction: Politely introduce yourself and your pet. Briefly explain why you need a pet sitter, or if you’ve already hired one, state the purpose of the email.
  • Pet Details: Describe your pet’s breed, age, behavior, and any known health issues. Mention their eating habits, favorite toys, and any peculiarities they might have.
  • Instructions and Queries: For potential sitters, detail your pet’s needs and ask about their services. For an existing sitter, clearly outline tasks they should perform daily.
  • Emergency Procedures: Provide information on what to do in case of an emergency, including vet contact details and your own emergency contact information.
  • Logistical Details: Include information about where they can find pet food, leash, toys, etc., and provide details about home access (keys, alarm codes).

Email Template: New Pet Sitter Inquiry

Subject: Inquiry for Pet Sitting Services for [Pet’s Name]

Dear [Potential Pet Sitter’s Name],

I hope this email finds you well. My name is [Your Name], and I am seeking a reliable and caring person to look after my [Pet’s Breed], [Pet’s Name].

[Pets’ Name] is [Age] old and enjoys [Activities]. They require feeding [Times per day] and love their daily walks at [Time].

Could you please provide information about your services, availability, and rates?

Thank you for your time. Please feel free to ask any questions that you may have.

Best Regards, [Your Name]

Email Template: Instructions for Existing Pet Sitter

Subject: Care Instructions for [Pet’s Name]

Dear [Pet Sitter’s Name],

I hope this message finds you well. I am writing to provide some important information about the care of my [Pet’s Breed], [Pet’s Name].

In case of an emergency, our vet’s contact details are [Vet’s Contact Information]. I can also be reached at [Your Contact Information].

You’ll find all necessary supplies such as food, leash, and toys in [Location]. For accessing the house, here are the details: [Home Access Information].

Thank you for taking care of [Pet’s Name]. Please feel free to reach out if you have any questions.

Best Regards, [Your Name]


Writing an email to a pet sitter, whether it’s to inquire about services or provide care instructions, doesn’t have to be a daunting task. With careful preparation and clear communication, you can ensure your pet is well taken care of in your absence.