If you’re struggling with how to write an email to a college admissions office, you’ve come to the right place.
College admissions offices are busy because they are receiving thousands and thousands of emails each year.
This can make it tough to get more information about the program you want.
The good news is, a well-crafted email can help you move the process along and improve your chance of success.
In this article, we will teach you everything you need to know about how to write an email to a college admissions office.
We’ll also help you with an easy copy/paste template to get started.
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College Admissions Email Template
Get started with this convenient admissions email template that you can copy, paste, and personalize.
Dear [admissions counselor name],
My name is [name], and I am in the process of applying to the [program] at [college] for the XX year. I am excited to learn more about the program.
Would you be able to help me with a few questions about the process?
- Question 1: [example: application deadlines]
- Question 2 [example: faculty contacts]
- Question 3 [example: financial aid]
Thank you for helping me with my questions about the college and the program. I can be contacted at [provide email, phone number, and/or address].
I appreciate your time and I look forward to hearing from you soon.
Reasons to Write a College Admissions Email
There are several reasons that you might need to write an email to a college admissions office.
For example, you may want to inquire about the details of a specific program.
A college admissions office can answer questions about the requirements of a program, application dates and requirements, and which faculty you should speak with to learn more about the program.
For example, here are some questions that you might ask about the faculty or program.
- What is the average class size?
- How often are classes taught by full-time and adjunct professors?
- What is the student-teacher ratio?
- What are the program’s requirements? (Check the website first)
You might also write to the admissions office to follow up on an application that you have submitted, or to understand if there are outstanding application or financial aid requirements that you need to complete.
Here are some questions that you might ask about the application process in an email to a college admissions office:
- How long will it take for my application to be processed?
- What is the deadline for submitting an application?
- Are interviews required as part of the admissions process?
Again, remember to first check the website to make sure that this information is not answered clearly somewhere before you ask the question.
What to Do Before You Write an Email to a College Admissions Office
Find out who to contact.
Find the best person to answer your question by searching the website and program guides.
Search for specific people in the admissions office and address them by name in your message.
Be sure to be polite and courteous when addressing them.
Do your research about the program and deadlines.
Make sure that you research the college and university website to obtain all of the information that you can before asking questions.
If you ask questions that are easily found on the website, you won’t give the best impressions to the admissions officer or program.
Remember that they are extremely busy, so make it easy for them by asking only specific and relevant questions.
We recommend making a list of your questions, then searching the website to find the answers.
Then, if you still have questions, consider writing an email to the admissions office.
What to Include in a College Admissions Inquiry Email
Subject Line for College Admissions Email
The subject line for your email should be clear, direct, and reflect your questions. For example; Questions About Applying to [Program] Fall 20XX.
Another example could be: [Your Name] [Program] Application Status Questions
Content of College Admissions Email
The body of your college admissions email should contain an introduction, questions about the program, contact information, and a statement of gratitude.
Your college admissions email should include an introduction and a paragraph about your current academic status. State your name, and describe your current year or when you plan to apply.
Also, show your interest. You can describe how excited you are, or give specific reasons why you are interested in the program.
Questions about the program
Next, state your specific questions about the program. You might include questions about the application process, program, or financial aid.
It’s helpful to state your questions clearly and list them in a format that makes it easy for the admissions counselor to reply. Consider using bullet points or a numbered list, so that the counselor can easily provide an answer under each question.
Next, provide contact information so that the counselor can easily get in touch. Include your phone number, alternate email address, and your physical address so they have many ways to get in touch.
This information might also help them look up your information in an application database, which can help the process along.
End your message with gratitude by thanking the recipient for their time. Remember, admissions counselors are handling thousands of applications and emails. If you can show kindness and gratitude, you will make it easier for them, and are more likely to get a response.
College Admissions Email Conclusion
In conclusion, when emailing college admissions offices, it is always best to be polite, respectful, direct, and concise.
Research the school and program before you send the email.
Avoid asking too many questions at once, and be sure to double-check your spelling and grammar before sending your email.
Thank you for taking the time to read this article and good luck with your college applications!