Whether you’re applying to a new job or a graduate school program, a strong letter of recommendation can make all the difference. But how do you ask for a letter of recommendation in a way that is professional, persuasive, and respectful of the writer’s time?
In this post, we’ll show you how to write an email requesting a letter of recommendation that gets results.
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What to Do Before Writing an Email Requesting a Letter of Recommendation:
Before you start crafting your email, make sure you have the following information:
- The name and contact information of the person you’re asking for a recommendation.
- The deadline for the recommendation. Be sure to check the requirements of the position or program that you need the recommendation for.
- The purpose of the recommendation and what it should emphasize.
Once you have this information, you’re ready to start writing.
What to Include in The Email Requesting a Letter of Recommendation
- A personalized greeting: Start your email with a personalized greeting, using the recipient’s name and title or honorifics. This will make your email feel more personal and engaging. For example, Dear Dr…
- Introduction: Begin your email by introducing yourself and explaining why you’re reaching out. If you are requesting an recommendation from a previous professor or boss, it can be helpful to provide a brief reminder of who you are. Explain the purpose of the letter of recommendation and why you’re asking this person specifically.
- Request: Politely ask the writer if they would be willing to write a letter of recommendation for you. Be clear about the deadline for the letter and any specific requirements or guidelines.
- Reminder: If the writer has agreed to write the letter but hasn’t submitted it yet, send a gentle reminder a few days before the deadline.
- Thank you: Express your gratitude for the writer’s time and effort. Let them know how much you appreciate their support and how important their letter is to you.
Email Requesting a Letter of Recommendation Template
Dear [writer’s name],
I hope this email finds you well. I’m reaching out because I’m applying for [job/program] and I was wondering if you would be willing to write a letter of recommendation on my behalf. As you may remember, I was a student in your [class] in the fall of [year].
I’m asking you specifically because I believe your perspective and experience would be particularly valuable because [reason]. The deadline for the letter is [date], and the letter should emphasize [specific skills or qualities]. The letter should be submitted by [include instructions for submitting the letter].
If you’re able to write the letter, please let me know and I’ll provide any additional information or materials you may need. If you’re unable to write the letter, I completely understand and appreciate your consideration.
If you do agree to write the letter, I’ll send a gentle reminder a few days before the deadline. Thank you so much for your time and support. Your letter would mean a lot to me and I truly appreciate your consideration.
Best regards,
[Your name]
Tips for Writing an Email Requesting a Letter of Recommendation
- Be polite and respectful throughout the email.
- Provide as much information as possible about the purpose and requirements of the letter.
- Ask for the letter in a way that is clear and direct.
- Give the writer plenty of time to write the letter and send a gentle reminder if necessary.
- Express your gratitude and appreciation for the writer’s time and effort.
In conclusion, writing an email requesting a letter of recommendation can be a daunting task, but with these tips and our email template, you’ll be able to ask for a recommendation in a way that is professional, persuasive, and respectful of the writer’s time. Good luck!