We’ve all been there – you’ve scheduled an interview, but then something comes up and you need to reschedule.
While it’s never ideal to reschedule an interview, sometimes it’s unavoidable.
In this post, we’ll show you how to write an email for rescheduling an interview that is professional, courteous, and respectful of the interviewer’s time.
Table of Contents
What to Do Before Writing an Email for Rescheduling an Interview
Before you start crafting your email, make sure you have the following information:
- The name and contact information of the interviewer.
- The date and time of the original interview.
- A clear reason for why you need to reschedule.
- A few dates and times that would work for the rescheduled interview.
Once you have this information, you’re ready to start writing.
What to Include in The Email for Rescheduling an Interview
- A personalized greeting: Start your email with a personalized greeting, using the interviewer’s name if possible. This will make your email feel more personal and engaging.
- Explanation: Begin your email by explaining why you need to reschedule the interview. Be honest and clear about the reason, whether it’s an unexpected conflict or an emergency.
- Apology: Express your apology for any inconvenience this may cause and acknowledge that you understand the interviewer’s time is valuable.
- Suggest new dates and times: Offer a few specific dates and times that would work for the rescheduled interview. Be flexible and accommodating, but also make sure the dates and times you suggest work for your schedule.
- Confirmation: Ask the interviewer to confirm the new date and time. This will ensure that everyone is on the same page and that the interview can proceed smoothly.
Email for Rescheduling an Interview Template
Dear [interviewer’s name],
I hope this email finds you well. I wanted to reach out and let you know that I need to reschedule our interview that was scheduled for [date and time].
Unfortunately, [explain reason for rescheduling]. I’m so sorry for any inconvenience this may cause, and I understand that your time is valuable.
I would be happy to suggest a few dates and times that would work for the rescheduled interview. How does [date and time] or [date and time] work for you? If these dates and times don’t work, please let me know and I’ll do my best to accommodate your schedule.
Thank you so much for your understanding and flexibility. I look forward to speaking with you soon and discussing [specific topic of interview].
Is It Unprofessional to Reschedule an Interview?
When it comes to job interviews, things don’t always go as planned.
Life happens. Unexpected things come up. But is it unprofessional to reschedule an interview?
The short answer is no, but there are some things to keep in mind:
- Give as much notice as possible to the employer if you need to reschedule. This shows that you respect their time. Also, it gives them time to make alternative arrangements.
- Be polite and professional when communicating with the employer. Thank them for their understanding and apologize for any inconvenience caused.
- Be flexible when it comes to rescheduling. Employers may have limited availability or time, so you need to be willing to work with them to find a mutually convenient date and time.
- Make sure you have a valid reason for needing to reschedule. Employers may be less sympathetic if you simply forgot or had a scheduling conflict that could have been avoided with better planning.
Ultimately, how you handle the situation of needing to reschedule an interview can demonstrate your professionalism, flexibility, and respect for others’ time.
So, don’t stress if you need to reschedule, just make sure you handle it professionally!
Tips for Writing an Email for Rescheduling an Interview
- Be honest and clear about why you need to reschedule.
- Apologize for any inconvenience and acknowledge the interviewer’s time is valuable.
- Offer a few specific dates and times that work for the rescheduled interview.
- Be flexible and accommodating, but also make sure the dates and times you suggest work for your schedule.
- Confirm the new date and time to ensure everyone is on the same page.
In conclusion, rescheduling an interview can be stressful, but with these tips and our email template, you can write an email that is professional, courteous, and respectful of the interviewer’s time. Good luck!