Learn how to effectively reply to a keep in touch email and maintain strong connections with your contacts.
When replying to a keep in touch email, it’s important to show genuine interest and gratitude while keeping the conversation flowing smoothly.
Table of Contents
What To Do Before Writing the Email
Before writing your reply, take a moment to review the person’s initial email and any previous interactions you’ve had with them. This will help you understand their intentions and establish a personalized response.
Additionally, gather any relevant information or updates about yourself or your work that you can include in the email. This will demonstrate your progress and keep the conversation engaging.
What to Include In the Email
1. Start with a warm greeting: Begin your email by expressing gratitude for the person’s email and mentioning something positive about your previous connection.
2. Acknowledge their initiatives: Show appreciation for their effort to keep in touch with you and mention any specific points they raised in their email.
3. Share updates: Briefly update them on your recent activities, accomplishments, or projects that may be of interest to them. However, avoid lengthy self-promotion; focus on highlights that are relevant to your relationship.
4. Ask about their endeavors: Show genuine interest in their professional or personal life by asking open-ended questions. Inquire about their current projects, challenges, or recent achievements.
5. Offer assistance: Extend your support if appropriate. If you can offer advice, resources, or connections related to their interests or goals, mention it in your email.
6. Propose a follow-up: Suggest a specific way to keep the conversation going, such as scheduling a call, meeting for coffee, or attending a networking event together.
Email Template – Reply to a Keep in Touch Email
Template 1
Hi [Contact’s Name],
Thank you for reaching out and keeping in touch. It’s great to hear from you! I hope this email finds you well.
I wanted to let you know that I’ve been working on [mention a relevant project or accomplishment] recently. It has been an exciting journey, and I’d love to share more details with you. How have things been going on your end? Any recent milestones or challenges?
If there’s any specific area where you need assistance or if you’d like to bounce ideas off each other, feel free to reach out. I’ll be more than happy to help in any way I can.
Let’s catch up soon! Would you be interested in [scheduling a call/grabbing coffee/etc.] next week? I’m available on [suggest a couple of dates/times] and would love to continue our conversation.
Looking forward to reconnecting and hearing more about your latest endeavors!
Best regards,
Your Name
Template 2
Hi [Contact’s Name],
Thanks a lot for keeping in touch – it’s always a pleasure hearing from you. Your email brought back fond memories of our collaboration on [mention a specific project, event, or experience].
Regarding your question about [specific topic they mentioned], I recently came across an interesting article/resource that might be helpful. Here’s the link [include the hyperlink]. Let me know if you find it useful or if you need further information.
By the way, I saw on LinkedIn that you’ve been working on [mention a project or endeavor they shared]. It sounds fascinating! How has the journey been so far? I would genuinely love to hear more about your experiences and insights.
We should catch up soon. Are you available for a quick call next week? I’m free on [suggest a couple of dates/times]. Let me know what works best for you, and I’ll make sure to block the time.
Wishing you continued success, and looking forward to reconnecting soon!
All the best,
Your Name
Conclusion
Replying to a keep in touch email is an opportunity to strengthen your professional relationships. By expressing gratitude, sharing updates, showing genuine interest, and proposing a follow-up, you can maintain a meaningful connection with your contact. Remember to personalize your email and remain authentic throughout the conversation for the best results.
Tips for Replying to Keep In Touch Emails
- Respond promptly but thoughtfully.
- Show genuine interest in the other person’s life and work.
- Keep your email concise and focused on relevant updates.
- Suggest specific ways to continue the conversation or meet in person.
- Proofread your email for any errors or typos before sending.
