It’s easy to forget about the power of a small note or gesture of recognition.
In this post, you’ll learn how to write an email of appreciation.
Sending thank you notes can make a positive difference, personally and professionally.
Expressing gratitude to those people isn’t just good manners. Appreciation and recognition can boost your team’s productivity and morale at work. A thank you letter can also go a long way with customers.
Appreciation emails also go a long way in building relationships with your family and friends. Read on for tips to write appreciation emails and templates that you can use to get started!
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Why Is It Important To Write An Appreciation Email Or Letter?
When you show others appreciation for their contributions, you tell them that they matter, and you lift them.
Showing appreciation also helps people to do their best. When you say thank you or express your gratitude, you create a feedback loop that makes people want to continue to do their best and work positively with you.
Showing appreciation also makes you happier. When you express gratitude, you get a boost in your mental energy. Check out this article from Harvard that outlines the positive effects of gratitude.
Generally, showing appreciation improves both personal and business relationships.
What To Include In An Appreciation Email
a. The most important part of an appreciation email is sincerity.
Don’t worry too much about how long the email is or whether it’s perfect. Instead, focus on showing how grateful you are in a meaningful way.
b. An appreciation email should also be specific and describe how the recipient has helped. Try to avoid generic appreciation emails that say thank you for all your efforts.
Instead, provide a specific example and the result of that effort.
c. It can also be helpful to send an appreciation email quickly since the recipient may be wondering if their efforts were noticed.
We’ll provide some templates to help you get started right away.
How To Write An Email Of Appreciation Templates
Thank You Email To Family or Friends
When you write a thank you email to family or friends, it’s important to connect on a sentimental level.
It can be helpful to start by remembering a shared experience or show that you have been thinking of them.
Describe how the impact of their help has made a difference for you or your family. Feel free to show your love for them through words, and describe how you feel. Here’s an example:
I hope that you and your family are doing well. I was thinking about the time that [describe meaningful event or connection with the person].
Thank you so much for your help and support with [situation]. It was so thoughtful of you to [describe what they did]. It really helped us to get through this difficult time.
Thank you for being so amazing. We appreciate everything that you do.
How To Appreciate Your Colleague Via Email
Writing appreciation emails to your colleagues at your company is a great way to build a positive workplace culture and demonstrate leadership skills!
When writing a colleague appreciation email, be specific about how their help made a difference for you and the company goals.
Imagine that their supervisor would see this email and write it in a way that looks good for them. If appropriate, you might also consider copying their supervisor, which can help their career progression!
You should also close by offering to help a colleague when possible. Here’s an example:
I just wanted to say thanks for your help with [describe how they helped you]!
As you know, it’s been hectic lately, and your help with [describe project] has made a big difference.
Thank you for your support and for collaborating with me! Let me know if you ever need anything or if I can help in any way.
Appreciation Email To Your Team Members Template (from supervisor)
As a leader, it’s critical that you express your appreciation to team members individually and as an entire team.
Like colleague appreciation emails, it’s essential to describe how the team members helped specifically, and the impact their contributions and engagement made at the company.
Acknowledge the progress towards specific team goals in the email to continually focus efforts and improve employee morale.
Your language should be clear and inspirational. With proper appreciation feedback, you can make major progress in team building.
Hello [Name or Team]
I wanted to take this opportunity to thank you for your continued hard work on [Project X].
Due to your extra effort, the team was able to complete [goal], on time and with great success.
Your dedication is outstanding, the quality of your work is flawless, and you are committed to excellence. I am thrilled to have members on our team with your work ethic.
I am grateful for your commitment to [Company] and working with me on [Project].
How To Professionally Thank Your Boss
While it’s important for bosses and leaders to express appreciation to their team, it’s equally important for team members to express appreciation to their boss.
It is common for bosses to go unappreciated.
Writing a thank you email to your supervisor is a great way to stand out and build your relationship with your boss.
The email should specifically describe why you are thankful and how you have grown your skills due to the opportunities they have given you.
Include language that shows you are looking toward the future towards increased responsibility, which can also help you achieve success and advance your career.
The template below will help you get started and would also make a tremendous handwritten letter to your boss.
Dear [Boss Name],
Thank you so much for giving me the opportunity to lead [Project X]. I appreciate your confidence in me to lead this project, and I am glad to apply my skills in [describe a specific skill of yours] to this work.
Specifically, this project will be instrumental in my professional development by helping me to advance in [area of professional development].
Again, thank you for the opportunity and for your mentorship. I look forward to exceeding your expectations for this, and future projects.
How To Reply To An Email For Appreciation From Your Boss
It’s great to write employee appreciation letters, but how should you respond when you receive one from your boss?
We’ve got you covered!
In short, say thank you, and acknowledge their positive feedback. Demonstrate leadership, and that you will continue to go the extra mile, meet/exceed expectations of performance and continuously improve.
Dear [Supervisor Name],
Thank you so much for the email and for your appreciation! I am so glad that you enjoyed the work that I do and I will continue to do my best to live up to your expectations.
Thanks again and I will look forward to your future feedback so I can continue to improve in this role.
Writing Appreciation Emails Summary
Whether at work or in your personal life, it’s critical to show your appreciation when someone helps you. A message that serves as a token of appreciation goes a long way.
Remember: be sincere, be specific, and show gratitude for those who make an impact in your life.
Writing appreciation emails makes a positive difference for you and for those around you. If you’re saying thank you, you might also be interested in learning about how to write an email requesting something.
Thank you for reading (we appreciate you), and good luck!