You’ve gone through the grueling interviewing process and they offered you a job – congratulations! But not everything is done yet. Your next step is to formally accept the job offer.
In this article, we’ll give you a step-by-step process of how to write an email for accepting a job offer.
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Job Acceptance Email Template
You’re probably busy getting ready for your new job. Let’s start right away with an easy-to-copy-and-paste template:
Dear [name of hiring manager],
I would like to thank you for your time during the interview process and for the formal job offer. I formally accept the role of [position title] at [company]. I enjoyed meeting you and the others on the team.
It was a pleasure talking with you throughout the interview process, and I look forward to working with you and the team. I am particularly excited about the chance to help the company with [insert an interesting project or problem that you can help solve mentioned during the interview].
As confirmed, I will start the role of [position title] on [date] at the starting salary of [annual salary]. As stated in my offer letter, I will submit [specific documents or instructions] by [date]. If you need any additional information from me, please let me know. You can reach me at [your contact details, including phone number and email address].
I appreciate the opportunity to contribute to [company name] as part of your team. I look forward to getting started and meeting the rest of the team on [date].
Your job offer acceptance email is one of the most important emails you will send throughout your career. It is the first time you will be officially introducing yourself to your new company, and it is the perfect opportunity to let the boss know who you are, what kind of employee you will be, and what additional benefits you have to offer.
Related Post: How to Write an Email Declining a Job Offer
A job offer email is your chance to make your new bosses feel like they have made a strong impression on you, and to let them know that you have decided to accept the job offer.
Here are the important parts of a job offer acceptance email.
Three things to remember before you write your job offer acceptance email.
- You need a clear subject line.
- Remember to include all stakeholders on your email.
- You need to respond quickly.
Let’s tackle each one of these points. First, the subject line needs to be clear and spur action.
How can you make it easy for your future employer to take the next step? Imagine that they are going to forward your email to human resources to get the ball rolling.
Next, make sure that you include all of the stakeholders in your email. Review the job offer letter for any specific instructions as part of the hiring process.
For example, the job offer letter might ask you to send your response to your future manager, and the human resources department. The offer may also specify how to submit the acceptance, such as through email, postal mail, or an online system.
If your job offer does not contain specific instructions, think about the key players throughout the interview process, and include them on the email.
Next, make sure that you respond in a timely fashion. Definitely respond within the dates requested, and earlier if possible.
Be sure to carefully proofread your email for content and grammar before you send it. It can be helpful to write a draft, and then come back to it later to review again with a set of fresh eyes.
It can also be very helpful to have a friend, partner, or family member review the letter to make sure that it makes sense.
What should I include in a job acceptance letter?
What are the four key elements to include in a job acceptance letter?
- Greeting and acceptance
- Gratitude and enthusiasm
- Confirmation of the details
- Salutation and sign-off
Here’s how to handle these issues. First, greet the hiring manager in a professional and courteous way and get straight to the point. Include your formal acceptance of the offer. For example:
Dear [name of hiring manager],
Thank you for your time during the interview process and for the formal job offer. I formally accept the role of [position title] at [company].
Next, express gratitude and enthusiasm. See below:
It was great to meet you and the rest of the team. I really appreciate the time we spent together throughout the interview process and I am looking forward to getting started. In particular, I am looking forward to helping the company with [refer to an interesting project or problem that you can help solve mentioned during the interview].
Now – confirm the details and terms of employment. Include the base salary and your understanding of the conditions of employment.
To confirm, I will begin the role of [position title] on [date] at a starting salary of [annual salary]. Per the offer letter instructions, I will submit [mention any documents or specific instructions] by [date]. Please let me know if there is any additional information that you need from me. You can reach me at [your contact details, including phone number and email address].
Finally, write the salutation and sign-off. In this section, again express your gratitude and excitement about the position and the team.
Thank you again for the opportunity to deliver value as part of the team at [company name]. I look forward to getting started and meeting the rest of the team on [date].
Now, you’ve created a great job offer acceptance letter that will be sure to create a positive impression! Be sure to review and proofread for mistakes or grammatical errors.
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