How To Reply To An Offer Rejection Email

Learn how to effectively respond to an offer rejection email and maintain a professional image. Find out what steps to take and what to include in your reply.

Wondering how to reply to an offer rejection email? Here’s the answer: Show gratitude and express your appreciation for the opportunity.

What To Do Before Writing the Email

Before composing your response, it’s important to gather all the necessary information.

  • Review the rejection email and understand their reasons for rejecting the offer.
  • Take a moment to reflect on your emotions and ensure you are in a calm state before drafting your reply.
  • Consider discussing the situation with a trusted friend or mentor to gain perspective.
  • Revisit your job search strategy and explore other options that may be available.

What to Include In the Email

When crafting your email response, there are a few key elements you should include:

  1. Subject Line: Use a concise subject line that clearly conveys the purpose of your email. For example, “Response to Offer Rejection.”
  2. Greeting: Start your email with a polite and professional greeting, such as “Dear [Hiring Manager’s Name],”
  3. Express Gratitude: Begin by expressing gratitude for the opportunity and thanking the hiring manager for considering your application.
  4. Understanding: Acknowledge and show understanding of their decision. Use phrases such as, “I appreciate your honesty in explaining your reasons for choosing another candidate.”
  5. Positive Reflection: Emphasize the positive aspects of the interview process and express how much you enjoyed learning about the company and meeting the team.
  6. Request Feedback (Optional): If you feel comfortable, politely ask for feedback on your interview performance or application materials to help you improve in future opportunities.
  7. Stay Connected: Express your interest in staying connected with the company for future opportunities. Offer to join their talent pool or follow their social media accounts.
  8. Closing: End your email with a professional closing, such as “Best regards” or “Sincerely,” followed by your full name and contact information.

Email Template – Replying when You Didn’t Get the Job

Here’s a template you can use as a starting point for your offer rejection email response:

Subject: Response to Offer Rejection

Dear [Hiring Manager’s Name],

I wanted to take a moment to express my sincere gratitude for considering me for the [Job Title] position at [Company Name]. I appreciate the time and effort invested in reviewing my application and conducting the interviews.

While I am disappointed to learn that I was not selected for the role, I completely understand and respect the decision. Your explanation regarding the qualifications of the chosen candidate and their fit with the team was enlightening, and I appreciate your honesty.

I want to reiterate my sincere interest in working with [Company Name]. The interview process has reinforced my admiration for your company and the exceptional work you do in the industry. It was a pleasure getting to know the team and learning more about the exciting projects you are tackling. I look forward to future opportunities to potentially collaborate.

In the meantime, if there is any feedback you can provide on my interview performance or application materials, I would greatly appreciate it. Constructive feedback is invaluable in helping me further refine my skills and qualifications.

Thank you once again for your time and consideration. I wish you and the team continued success as you move forward with the selected candidate.

Best regards,

Your Full Name

Email Address: [Your Email]

Phone Number: [Your Phone Number]


Responding to an offer rejection email with professionalism and gratitude is vital in maintaining a positive impression and potential future opportunities with the company. Remember to gather your thoughts, express appreciation, and leave the door open for future engagement. Additionally, seeking feedback can provide valuable insights to enhance your job search strategy. Stay motivated and determined in your pursuit of the perfect opportunity.


  • Keep your response concise and to the point.
  • Avoid expressing negative emotions or burning bridges.
  • Proofread your email before hitting send to ensure it is error-free.
  • Explore other job opportunities and continue networking.