How to Write an Email with Interview Availability

Navigating the professional world often requires excellent communication skills. In this article, you”ll learn how to write an email with interview availability. We will delve into the art of crafting a perfect email to communicate your interview availability effectively and professionally.

To write an email about interview availability, begin with a professional greeting, thank the recipient for the opportunity, clearly state your available dates and times, request a confirmation, and conclude with a professional closing.

What To Do Before Writing the Email

Before you put your thoughts into words, it is essential to prepare. Here are a few steps you should follow:

  • Confirm Your Availability: Check your calendar. Make sure there are no overlaps with other commitments. Identify blocks of time when you’re free and can comfortably accommodate the interview.
  • Understand the Interview Format: Is it going to be a face-to-face interview, or will it take place over a video call? Understanding the format will help you plan better, especially if you need to account for travel time or technical setup.
  • Gather Necessary Information: It’s crucial to have all the details about the interview beforehand. Know who will be interviewing you, where it will take place (if it’s not virtual), and any other specific instructions provided by the employer.

What to Include In the Email

A well-crafted email should include the following elements:

  • Professional Greeting: Begin your email with a professional greeting. If you know the name of the person, address them directly. If not, a simple “Dear Hiring Manager” will suffice.
  • Gratitude for the Opportunity: Thank the recipient for this opportunity. Show enthusiasm about the prospect of having an interview without coming across as desperate.
  • Your Availability: Clearly state your availability. List the dates and times that work best for you. It’s good to provide a few options if possible.
  • Ask for Confirmation: Politely ask for confirmation of the date and time for your interview. This ensures both parties are on the same page.
  • Professional Closing: Conclude your email with a professional closing statement like “Best Regards” or “Sincerely” followed by your full name.

Email Template

To help you get started, here’s an email template that you can modify to suit your needs:

Subject: Interview Availability – [Your Name]

Dear [Interviewer’s Name],

I am writing to express my gratitude for considering my application for the [Job Title] position and for providing me with the opportunity to further discuss my qualifications.

With regard to the proposed interview, I am available on [Date] between [Time] and [Time]. Alternatively, [Date] from [Time] to [Time] also works for me. If these slots are not convenient for you, please let me know so I can adjust my schedule accordingly.

I kindly request you to confirm which date and time would be most suitable for you. I am looking forward to our conversation and the possibility of exploring how I can contribute to your team.

Best regards, [Your Full Name]


Writing an email to communicate your interview availability is an opportunity to make a good impression even before meeting your potential employer. This article has provided you with actionable steps and a detailed template to guide you through this process. By being clear, polite, and professional, you’re sure to create a positive impact.