Are you unsure how to approach your boss when it comes to requesting a performance appraisal? In this article, we’ll provide you with a step-by-step guide on how to write an email that effectively communicates your desire for a performance appraisal. Read on to find out how!
Table of Contents
What To Do Before Writing the Email
Before crafting your email, it’s important to be prepared. Here are a few actions you should take and information you should gather:
- Reflect on your performance: Take some time to evaluate your work and think about specific examples of accomplishments or areas for improvement.
- Review company policies: Familiarize yourself with your company’s process for performance appraisals, including any specific procedures or timelines.
- Schedule a meeting: Check your boss’s availability and select a suitable time for the appraisal discussion. Make sure to propose a few options to accommodate their schedule.
- Gather supporting documents: Collect any relevant documents such as reports, project summaries, or feedback from clients or colleagues that can support your performance appraisal request.
What to Include In the Email
When composing the email, make sure to include the following components:
Subject Line
Choose a precise and clear subject line that conveys the purpose of your email. For example, “Request for Performance Appraisal Meeting.”
Greeting
Start your email with a formal salutation, addressing your boss by their appropriate title and name (e.g., “Dear [Boss’s Name]”).
Introduction
Begin the email by expressing your enthusiasm for your work and highlighting your commitment to self-improvement. Here’s an example:
Dear [Boss’s Name],
I hope this email finds you well. I wanted to take a moment to express my dedication to my role at [Company Name] and my eagerness to continually improve and grow professionally.
Request for Performance Appraisal
In a concise paragraph, clearly state the purpose of your email and communicate your desire for a performance appraisal. Consider using phrases such as:
- “I would greatly appreciate the opportunity to discuss my performance over the past [time period] with you.”
- “I believe it would be beneficial for both my professional growth and the company’s success to have a performance appraisal.”
Supporting Information
Provide a brief overview of the accomplishments, projects, or responsibilities you wish to discuss during the appraisal meeting. Mention any relevant documents you have prepared and offer to provide them upon request. Keep this section concise and to the point.
Meeting Availability
Suggest a few specific dates and times for the performance appraisal meeting. This displays your readiness and proactive approach. Additionally, offer flexibility in case your boss’s schedule doesn’t align with your initial suggestions.
Closing
End the email with a courteous closing, demonstrating your appreciation and continued commitment. For example:
Thank you for considering my request. I look forward to discussing my performance and growth opportunities with you.
Best regards,
[Your Name]
Email Template to Your Boss for A Performance Appraisal
Feel free to use the following template as a starting point for your performance appraisal email:
Dear [Boss’s Name],
I hope this email finds you well. I wanted to take a moment to express my dedication to my role at [Company Name] and my eagerness to continually improve and grow professionally.
I would greatly appreciate the opportunity to discuss my performance over the past [time period] with you. I believe it would be beneficial for both my professional growth and the company’s success to have a performance appraisal.
During the meeting, I would like to focus on the following achievements and areas for improvement:
- [Briefly mention achievement 1]
- [Briefly mention achievement 2]
- [Briefly mention area for improvement 1]
I have prepared supporting documents, including project summaries and client feedback, which I can provide upon request. Please let me know if there is any additional information you would like me to gather in advance of our meeting.
Here are a few suggested dates and times for the performance appraisal meeting:
- [Date and time option 1]
- [Date and time option 2]
- [Date and time option 3]
Thank you for considering my request. I look forward to discussing my performance and growth opportunities with you.
Best regards,
[Your Name]
Conclusion
When requesting a performance appraisal through email, it’s important to be clear, concise, and professional. By following the steps outlined in this article and utilizing the provided email template, you’ll be well on your way to effectively communicating your desire for a performance appraisal. Remember to approach the conversation with a positive mindset and an open willingness to grow.
Good luck with your performance appraisal!