How To Write an Email To Record Label

Are you an aspiring musician looking to make a breakthrough in the music industry? One of the first steps you can take is to reach out to record labels and showcase your talent. Writing an effective email to a record label can be crucial in capturing their attention and increasing your chances of getting noticed. In this article, we will guide you through the process of writing an email to a record label, providing you with tips and an email template to get you started.

What To Do Before Writing the Email

Before diving into composing your email, there are a few essential steps to take:

  • Research: Familiarize yourself with the record label you plan to contact. Learn about their artists, genres they specialize in, and their submission guidelines.
  • Personalize: Address the recipient using their name instead of a generic greeting. This shows that you have taken the time to research and personalize your email.
  • Gather Relevant Material: Organize your portfolio and gather all the necessary materials you want to include in your email, such as links to your music, a short bio, press kit, and any significant achievements.
  • Create a Professional Email Address: Ensure your email address reflects professionalism. Consider creating a separate email account solely for your music-related correspondence.

What to Include In the Email

When writing your email, make sure to include the following elements:

1. Subject Line

Create an engaging subject line that grabs the recipient’s attention. Keep it concise and relevant to your purpose.

2. Introduction

Start your email with a polite and respectful greeting. Introduce yourself, mention how you discovered the record label, and express your interest in working with them.

3. Brief Bio and Accomplishments

Provide a brief overview of your musical background and any notable achievements. Highlight your unique selling points and what sets you apart from other artists.

4. Music Samples

Include links to your best tracks or embed audio files directly into the email. Make sure the music is easily accessible and showcases your talent effectively.

5. Press Kit

Attach a well-crafted press kit that includes professional photos, a detailed biography, reviews, press coverage, and any relevant media assets. This helps the label gain a comprehensive understanding of your brand and potential.

6. Call-to-Action

Clearly state what you are seeking from the record label, whether it be signing, collaboration, or feedback. Encourage them to listen to your music and provide contact details for further communication.

Email Template

Subject: Impressive Musician Seeking Collaboration

Dear [Record Label Contact’s Name],

My name is [Your Name], and I am an aspiring musician with a passion for creating unique and captivating music. I recently came across [Record Label’s Name] and was immediately impressed by the exceptional talent you represent.

I have been actively involved in the music industry for [number of years] years, working on various projects that have allowed me to develop my skills and refine my sound. Some of my notable accomplishments include [mention achievements].

I would love to share my music with [Record Label’s Name] and explore potential opportunities for collaboration. You can listen to my tracks at [insert links to your music]. I believe that my style aligns well with the artistic direction of your label, and I am confident that together we can create something extraordinary.

Attached to this email, you will find my press kit, including a detailed biography, professional photos, and relevant media coverage. Feel free to browse through it to gain further insight into my musical journey.

I would greatly appreciate your feedback on my work and any suggestions you might have regarding how we can work together. Please don’t hesitate to reach out to me at [your contact details] or schedule a meeting at your convenience.

Thank you for considering my request, and I look forward to the possibility of collaborating with [Record Label’s Name].


[Your Name]


Crafting a compelling email to a record label requires careful planning and personalization. By following the steps outlined above and using our email template as a starting point, you can increase your chances of grabbing the attention of record label representatives. Remember, be professional, concise, and let your passion for music shine through. Good luck on your musical journey!

Tips for Writing an Effective Email to a Record Label

  • Follow the submission guidelines provided by the record label.
  • Proofread your email for any grammatical or spelling errors.
  • Avoid sending mass emails and instead personalize each email to the specific record label.
  • Keep your email concise and focused.
  • Include only your best and most relevant music samples.
  • Double-check that all links and attachments are working properly.