How To Write an Email For Job Transfer

Navigating a job transfer within your company can be a strategic move for career advancement. To do so effectively, it’s crucial to craft a compelling email that not only requests the change but also showcases your value and readiness for the new role.

An email for a job transfer should include a clear request for transfer and highlight the reasons why you are seeking this change.

What To Do Before Writing the Email

Before composing your email, take the following steps:

  • Research available positions: Explore the available job opportunities and find a suitable position that aligns with your skills and interests.
  • Talk to HR or your supervisor: Discuss your interest in a job transfer with HR or your immediate supervisor to understand the company’s policy and process.
  • Update your resume: Tailor your resume to highlight relevant experience and skills for the desired position.
  • Gather supporting documents: Collect any necessary documents, such as performance evaluations or certifications, to strengthen your case for a transfer.

What to Include In the Email

Your email should include the following sections:

Subject Line

Choose a subject line that clearly states your intention, such as “Request for Job Transfer” or “Seeking Internal Transfer.”


Begin your email with a professional greeting, addressing the recipient by their appropriate title and name.


In the opening paragraph, briefly introduce yourself and state your current position within the company.

Reasons for Transfer

Explain the reasons why you are seeking a job transfer. Focus on how this change will benefit both you and the company.

Skills and Experience

Highlight your relevant skills, qualifications, and experience that make you suitable for the desired position. Emphasize how your transition will be smooth and contribute to the company’s success.

Transfer Plan

Outline your plan for a seamless transfer, showcasing your commitment to a smooth transition. Mention any prior discussions you’ve had with HR or your supervisor.

Closing Statement

Express your enthusiasm for the opportunity and thank the recipient for considering your request. Offer to provide any additional information they may need.


End the email with a professional closing and include your full name, contact information, and current job title.

Email Template – Requesting a Job Transfer

Subject: Request for Job Transfer

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to formally request a transfer to [desired position] within [current company].

I have thoroughly researched the available positions within the company and firmly believe that the [desired position] is an excellent fit for my skills and career aspirations. I am confident that my experience in [current role] has equipped me with the necessary expertise to excel in this new role and contribute to the company’s ongoing success.

As we discussed during our previous conversation, I have attached my updated resume, which highlights my relevant achievements and qualifications. I have also taken the liberty of gathering supporting documents, such as performance evaluations and certifications, to further support my request for a transfer.

I have devised a detailed plan for a smooth transition, including training my replacement and documenting any critical processes. I am committed to ensuring minimal disruption to the team and department, while seamlessly integrating into the new role.

I am excited about the potential opportunity to contribute to [desired department/team] and believe that my skills and dedication will greatly benefit the company. Please let me know if there is any additional information you require, and I would be more than happy to provide it.

Thank you for considering my request for a job transfer. I look forward to the possibility of discussing this further and appreciate your time and support.


[Your Full Name]

[Contact Information]

[Current Job Title]


Writing an email for a job transfer requires careful preparation and clear communication. Make sure to highlight your reasons for the transfer and how it benefits both you and the company. Craft a well-structured email using the provided template to increase your chances of successfully obtaining a job transfer. Remember to maintain professionalism throughout the process and remain open to feedback or additional steps that may be required.


  • Be specific about why you want the transfer and how it aligns with your career goals.
  • Focus on the benefits of the transfer for both you and the company.
  • Offer to assist in the transition process to demonstrate your commitment.
  • Follow up politely if you haven’t received a response within a reasonable time frame.