How To Write an Email For an Assistant Professor Job

In this article, you will learn how to write an effective email when applying for an Assistant Professor job. Whether you are just starting your academic career or looking for a change, crafting a professional and persuasive email can greatly increase your chances of getting noticed by hiring committees. Read on to discover the key elements to include in your email and gain valuable tips for success.

What To Do Before Writing the Email

Prior to composing your email, it’s crucial to take a few preparatory steps that will enhance the quality and impact of your message:

  • Research the institution: Familiarize yourself with the university, its values, mission, and current academic programs. This will allow you to tailor your email accordingly and demonstrate your genuine interest in becoming part of the institution.
  • Review the job description: Carefully read the Assistant Professor job description to understand the specific qualifications and skills the hiring committee is seeking. Take note of these requirements and incorporate them into your email where relevant.
  • Gather supporting materials: Prepare your curriculum vitae (CV), cover letter, teaching philosophy, and any other documents requested by the application process. Have them ready to attach or provide upon request.

What to Include In the Email

When writing your email, ensure that it includes the following essential elements:

  1. Salutation: Address the recipient by name. If you are unsure of who to address, use a professional greeting such as “Dear Hiring Committee.”
  2. Introduction: Begin by stating your interest in the Assistant Professor position and mention how you came across the opportunity.
  3. Qualifications and expertise: Highlight your relevant qualifications, academic achievements, research experience, and teaching expertise that make you an ideal candidate for the role. Tailor this section to align with the requirements outlined in the job description.
  4. Research and fit: Demonstrate your familiarity with the institution by discussing specific aspects that attracted you to the position, such as the university’s research programs, department strengths, or alignment with your scholarly interests.
  5. Teaching philosophy: Briefly outline your teaching philosophy and explain how you envision implementing it within the institution’s academic environment. Focus on the student-centered approach, innovative teaching methods, and commitment to excellence in education.
  6. Closing: Express gratitude for considering your application and mention that you look forward to the opportunity to discuss your qualifications further. Provide your contact information and state your availability for an interview or any additional information they may require.
  7. Attachments: If requested or if appropriate, mention that you have attached your CV, cover letter, and any other relevant documents. Indicate the file names or provide instructions for accessing them, ensuring they have been proofread and properly named.

Email Template

Dear [Hiring Committee Member’s Name],

I hope this email finds you well. I am writing to express my keen interest in the Assistant Professor position at [University Name] that was recently advertised on [Job Board/University Website].

I am confident that my qualifications and expertise make me an excellent fit for this role. Holding a [Doctorate Degree] in [Field of Study] from [University], I have conducted extensive research in [Area of Expertise], with several scholarly publications in renowned journals. Furthermore, my teaching experience as a [Teaching Role] at [Current Institution/Organization] has allowed me to refine my pedagogical approach and develop strong rapport with students.

What particularly attracted me to [University Name] is its commitment to fostering academic excellence and its impressive [Research Program/Department]. I am eager to contribute to the institution’s renowned program by conducting innovative research and mentoring aspiring scholars in my area of specialization.

In my teaching philosophy, I prioritize creating an inclusive and engaging learning environment that promotes critical thinking and empowers students to reach their full potential. By incorporating interactive activities, experiential learning, and leveraging emerging technologies, I strive to cultivate an enthusiasm for lifelong learning among my students.

I have attached my comprehensive application package, including my CV, cover letter, teaching philosophy, and relevant supporting documents, for your review. Should you require any additional information, please feel free to contact me at [Phone Number] or [Email Address]. I am available for an interview at your convenience.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of [University Name].


[Your Full Name]


Writing a compelling email when applying for an Assistant Professor job requires thoughtful preparation and attention to detail. By following the guidelines provided in this article, you will be able to craft an email that impresses the hiring committee and increases your chances of securing the position. Remember to showcase your qualifications, alignment with the institution’s values, and dedication to delivering exceptional teaching and research outcomes. Good luck with your application!


  • Proofread your email thoroughly before sending to ensure it is error-free and presents you in the best possible light.
  • Personalize each email for every application to demonstrate genuine interest and effort.
  • Be concise and clear, respecting the reader’s time.
  • Show enthusiasm and passion for the position and institution throughout your email.