How To Write an Email For Abstract Submission

Learn how to write a compelling email for abstract submission in this article. Discover the key elements to include and find two customizable email templates that you can use to submit your abstract.

Here’s how to write an email for abstract submission:

What To Do Before Writing the Email

Before you start writing your email, make sure to follow these steps:

  • Review the abstract submission guidelines provided by the conference or event organizers.
  • Understand the theme or topic of the conference to ensure your abstract aligns with it.
  • Research any specific formatting requirements or word limits for the abstract.
  • Gather all the necessary information, such as your name, affiliation, contact details, and title of your abstract.

What to Include In the Email

When composing your email for abstract submission, make sure to include the following sections:

Contact Information

Start your email by providing your full name, professional affiliation, and contact details. This allows the organizers to reach out to you easily if needed.

Greeting and Introduction

Address the recipient professionally and briefly introduce yourself. Mention the purpose of the email, which is to submit an abstract for the conference or event.

Title and Abstract

State the title of your abstract in a clear and concise manner. Follow it up with the actual abstract, providing a summary of your work or research. Make sure to highlight the significance and relevance of your abstract to the conference theme.


Add a list of relevant keywords or key phrases that relate to your work or research. This helps organizers categorize and evaluate your abstract more effectively.


If the abstract submission guidelines allow for attachments, make sure to attach your abstract document in the required format (e.g., PDF, Word document). Pay attention to any file size limitations mentioned by the organizers.

Closing and Signature

Wrap up your email with a polite closing remark, such as “Thank you for considering my abstract.” Finally, include your name, professional affiliation, and contact details again as part of your email signature.

Email Template – Abstract Submission

Here’s a customizable email template you can use for your abstract submission:

Dear [Conference Organizer’s Name],

I hope this email finds you well. My name is [Your Name] from [Your Affiliation]. I am writing to submit an abstract for consideration at the [Conference Name].

Title: [Title of Your Abstract]

Abstract: [Include your abstract here, summarizing your work or research in a concise and compelling manner.]

Keywords: [List relevant keywords or key phrases]

Please find attached the abstract document for your review. I am looking forward to the opportunity to present my work at the conference and contribute to the meaningful discussions.

Thank you for considering my abstract.

Best regards,
[Your Full Name]
[Your Professional Affiliation]
[Email Address]
[Phone Number]

Feel free to personalize the template according to your specific details and the requirements of the conference or event.


Writing an effective email for abstract submission requires careful consideration of the required information and a concise yet compelling presentation. By following the guidelines provided, you can increase your chances of having your abstract accepted. Remember to proofread your email before sending it and adhere to any specific submission instructions provided by the organizers.

Good luck with your abstract submission!