How to Write an Email About Salary Negotiation That Gets Results

Salary negotiation is an important part of career growth, whether you are negotiating a salary at your current workplace or negotiating a salary for a new job.

It’s a conversation that can impact your financial well-being and future career prospects.

In this article, we will discuss how to write an email about salary negotiation, covering scenarios where the intent of the email is to request a meeting or call to negotiate salary and when it might be appropriate to negotiate directly in the email.

We will also discuss salary negotiation in the context of both moving to a new position and negotiating a salary at your current workplace.

Before Writing a Salary Negotiation Email

Do some research before you draft the email. Here’s what you should do before writing the email.

1. Research Your Market Value: Use online resources such as salary comparison websites, industry reports, and job postings to determine the market value for your job title and location. This information will give you an idea of what you can expect to earn and what you can negotiate.
   
2. Evaluate Your Skills and Experience: Create a list of your skills, education, and experience that are relevant to the position you are negotiating for. Quantify your achievements and highlight any awards, certifications, or additional training you have completed.
   
3. Understand the Company’s Culture: Research the company’s salary structure and policies to understand their approach to salary negotiations. This will help you tailor your negotiation approach and make a compelling case for your salary increase.
   
4. Plan Your Approach: Determine whether it’s appropriate to negotiate directly in the email or to request a meeting or call to discuss salary. Consider the tone, language, and format of your email to make a compelling case for your salary negotiation. Use a friendly but professional tone and be confident in your abilities and the value you bring to the company.

Overall, taking the time to research and prepare before negotiating your salary will help you make a stronger case for your salary increase and increase your chances of success.

When to Negotiate in an Email vs. Request a Meeting/Call

Negotiating directly in an email can be appropriate when the conversation is straightforward, and you have a good relationship with the person you are negotiating with.

However, if the conversation is more complex, or you are negotiating a salary at your current workplace, it may be more appropriate to request a meeting or call. In either case, it is essential to be professional, confident, and prepared to negotiate effectively.

Negotiating Salary in an Email:

If you have a good relationship with the person you are negotiating with and feel comfortable doing so, you can negotiate your salary directly in an email. Start by thanking the hiring manager or your supervisor for the opportunity to discuss your salary. Here’s what you should include in a salary negotiation email:

1. Your Value Proposition: Explain why you are worth the salary you are requesting. Highlight your achievements, skills, experience, and education that make you an asset to the company.
   
2. Market Research: Provide data to support your request. Include the market rate for your job, your experience level, and your skills.
   
3. Flexibility: Be flexible and willing to negotiate. You can offer to compromise by accepting other benefits like stock options, bonuses, or additional vacation days.
   
4. Confidence: Show confidence in your abilities and value proposition. Express your interest in the company and your excitement to contribute to its growth.

Salary Negotiation Email Template for A New Position

Here is a template you can use as a guide:

Requesting a Meeting or Call

In some cases, it may be more appropriate to request a meeting or call to negotiate your salary. This approach can be especially effective if you are negotiating a salary at your current workplace or if the conversation is more complex. Here are some essential elements to include in the email:

1. Introduction: Start by thanking the hiring manager or your supervisor for the opportunity to discuss your salary.
2. Request a Meeting or Call: Clearly state that you would like to schedule a meeting or call to discuss your salary.
3. Provide Context: Explain why you are requesting the meeting or call. For example, you might want to discuss your performance, new responsibilities, or market trends.
4. Suggest a Date and Time: Offer a few possible dates and times to schedule the meeting or call.

Requesting a Salary Negotiation Meeting Email Template

Here is a template you can use as a guide:

Conclusion

Negotiating your salary can be an intimidating process, but with the right approach, you can successfully negotiate your salary whether you are moving to a new position or negotiating a salary at your current workplace.

Remember to do your research, highlight your value proposition, and be flexible in your negotiations. Use the templates provided as a guide, and customize them to fit your needs.

Good luck with your salary negotiations!