How To Write A Decent Email

Writing a decent email is essential in both personal and professional communication. In this article, we will provide you with clear guidelines on how to craft an effective email that will leave a positive impression on your recipients. So, let’s dive in and learn how to write a decent email!

How to write a decent email? By following these steps and tips, you will be able to compose a well-structured and impactful email.

What To Do Before Writing the Email

Before starting to write your email, it is important to take a few preparatory steps:

  • Identify the purpose of your email: Determine what you want to achieve with your email and focus on that goal.
  • Know your audience: Tailor your email to suit the recipient’s style and level of expertise.
  • Research the recipient: Gather relevant information about the person or the organization you are emailing.
  • Outline your key points: Jot down the main ideas or questions you want to address in your email.
  • Consider the email tone: Decide whether the email should be formal or informal based on the context.

What to Include In the Email

An effective email consists of several key parts:

1. Subject Line

Choose a concise and descriptive subject line that summarizes the purpose of your email. Make it compelling to encourage the recipient to open it.

2. Greeting

Address the recipient with a proper greeting. Use “Dear [Name]” for formal emails and consider using “Hi [Name]” for more informal ones.

3. Introduction

Begin your email with a friendly yet professional tone. Introduce yourself briefly and mention any relevant connection or context.

4. Main Body

Clearly state the purpose of your email in a concise and organized manner. Break your main points into paragraphs and use bullet points if necessary. Keep the email focused and to the point.

5. Call to Action

Specify what actions, if any, you expect the recipient to take. Be clear and provide any necessary information or instructions.

6. Closing

End your email politely, using phrases such as “Thank you,” “Best regards,” or “Sincerely.” Sign off with your name and any relevant contact information.

Email Template

Dear [Recipient’s Name],

I hope this email finds you well. I am reaching out to discuss [insert purpose of the email], and I believe your expertise in [specific area] would be valuable.

[Elaborate on your main points, using clear and concise language].

Please let me know if you have any questions or require further information. I look forward to hearing from you.

Thank you,

[Your Name]

[Your Contact Information]


Writing a decent email is all about effective communication and providing relevant information in a concise manner. By preparing adequately, structuring your email properly, and using an appropriate tone, you can ensure your emails make a positive impact. Remember to proofread your emails before sending and always follow up when necessary. Happy emailing!

Tips for Writing a Decent Email

  • Keep it concise: Stick to the main points and avoid unnecessary details.
  • Proofread before hitting send: Check grammar, spelling, and overall clarity.
  • Use proper etiquette: Be polite, respectful, and professional throughout the email.
  • Consider the recipient’s perspective: Anticipate their questions or concerns and address them proactively.
  • Follow up when needed: If you don’t receive a response, it’s okay to follow up politely after an appropriate waiting period.