How to Write a Cold Email to Non-Profit Organizations to Offer Graphic Design Services.

Looking to offer your graphic design services to non-profit organizations? In this article, we’ll guide you through the process of writing a cold email that effectively captures the attention of non-profit organizations and increases your chances of landing a collaboration. So, how do you write an email about this?

Here’s the answer: To write an email offering graphic design services to non-profit organizations, you should focus on delivering a clear, concise, and compelling message that highlights your skills, relevant experience, and how you can contribute to their cause.

What To Do Before Writing the Email

Prior to crafting the email, it’s important to take a few preparatory steps:

  • Familiarize yourself with the non-profit organization: Research their mission, values, and ongoing projects.
  • Identify their specific design needs: Determine how your graphic design services can align with their requirements.
  • Collect relevant samples of your work: Prepare a portfolio or a small selection of design samples that showcase your skills and style.
  • Gather contact information: Find the appropriate person to contact within the organization, such as a marketing or communications manager.

What to Include In the Email

When writing the email, make sure to include the following components:

1. Subject Line

Craft an attention-grabbing subject line that clearly indicates the purpose of your email. For example: “Offering Professional Graphic Design Services to Support Your Non-Profit’s Mission”

2. Greeting

Begin with a polite and personalized greeting, addressing the recipient by name if possible. If you don’t have a specific name, use a general salutation like “Dear Marketing Team.”

3. Introduction

Introduce yourself briefly and explain why you are reaching out. Highlight any relevant experience or qualifications that make you an ideal candidate for their graphic design needs.

4. Connection to Their Cause

Show genuine interest in the non-profit organization’s mission and express how your graphic design skills can contribute to their cause. Use specific examples or mention previous projects you’ve worked on that align with their goals.

5. Offer Value

Describe the specific graphic design services you can provide and how they can benefit the organization. Whether it’s designing promotional materials, creating impactful logos, or enhancing their website’s visual appeal, clearly articulate the value you can bring.

6. Call to Action

End your email with a strong call to action. Invite them to take the next step, such as scheduling a meeting or requesting more information. Make it easy for them to respond by providing your contact details and availability.

7. Closing

Thank the recipient for their time and consideration. Use a professional closing, such as “Sincerely” or “Best regards,” and include your name and contact details below.

Email Template

Subject Line: Offering Professional Graphic Design Services to Support Your Non-Profit’s Mission

Dear [Recipient’s Name] or Marketing Team,

My name is [Your Name] and I am a skilled graphic designer passionate about supporting non-profit organizations like yours. I was inspired by your mission to [mention their mission], and I firmly believe that impactful design can further amplify your cause.

With over [years of experience] in graphic design, I have successfully collaborated with non-profits similar to yours to create visually compelling materials. For example, I worked with [non-profit organization name] to design their annual report, which resulted in increased engagement and donations.

I would love to offer my expertise to support your organization’s design needs. Some of the services I can provide include:

  • Designing eye-catching logos and branding materials.
  • Creating attention-grabbing promotional banners and flyers.
  • Enhancing website visuals for a more appealing user experience.

I invite you to schedule a meeting at your convenience to discuss how my graphic design skills can contribute to your non-profit’s success. Please find my contact details below:

Email: [Your Email]

Phone: [Your Phone Number]

Availability: [Your Availability]

Thank you for considering my offer. I look forward to the opportunity to collaborate with you and contribute to your noble cause.


[Your Name]

[Your Professional Title]


Writing a cold email to offer your graphic design services to non-profit organizations requires careful planning and a compelling message. Remember to research the organization, personalize your email, highlight the value you can provide, and end with a clear call to action. By following these tips and using the provided email template, you’ll increase your chances of success in securing collaborations with non-profit organizations.

Best of luck!